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Reap Card Onboarding Document Checklist
Reap Card Onboarding Document Checklist

Everything you need to know when you are applying for a Reap Card

Daren Guo avatar
Written by Daren Guo
Updated over a week ago

Please refer to the detailed list below for the documents you will need to submit during the application process. Sections 2-5 cover different legal entity forms. You can also refer to the appendix for location based documentation requirements tips.

Section 1: Individuals and PPTA(business representative)*

  1. Proof of ID - Valid passport /IDs

    1. HK permanent Resident - HK Permanent ID

    2. Others - Passport (at least valid for 6 months)

*Person purports to act on behalf of the customer

Section 2: Corporate

  1. Entity Formation documents

    1. A copy of the original

      1. Certificate of Incorporation and/or;

      2. Business Registration

  2. Memorandum and Articles of Association / Constitution / By-laws / Operating Agreement.

  3. An official Company Report or Government Documents

    1. issued within the last 12 months, including:

      1. A list of current directors,

      2. A list of ultimate beneficial owners (natural person), and their percentage of holdings, etc.

    2. For offshore jurisdiction such as BVI, Cayman Islands, Seychelles): Please provide a certificate of incumbency issued within 6 months.

    3. For Hong Kong entity -

      1. The most recent NAR1 or NNC1(for recently incorporated entities with no NAR1 available) form

  4. An ownership structure up to the UBO (natural person) level

    1. Dated and signed by director

    2. Declaration of if there are any bearer shares within the company structure

  5. All UBOs KYC verification documents

    1. refers to Section 1.

  6. For Corporate Director(s)

    1. refers to Section 2.

Section 3: Trust

  1. Entity Formation documents(if applicable)

    1. Certificate of registration/formation

    2. Certificate of Business Registration

  2. Full Executed Trust Deed

  3. Identification documents(refers to individual/corporate identification requirements) for:

    1. Trustee(s)

    2. Settlor(s)

    3. Protector(s)/ Enforcer(s)/ Appointer(s)

    4. Beneficiaries

    5. An individual who is entitled to a vested interest in more than 25% of the capital of the trust property, whether the interest is in possession or in remainder or reversion and whether it is defeasible or not;

    6. An individual who has ultimate control over the trust.

Section 4: Partnership

  1. Entity Formation documents(if applicable)

    1. Certificate of Incorporation/formation

    2. Certificate of Business Registration

  2. Executed partnership deed/agreement

  3. List of all partners

  4. Partners verification documents

    1. Individual partners refer to Section 1.

    2. Corporate partners refer to Section 2.

  5. For Limited partnership

    1. General partner verification

      1. refers to Section 2

    2. Limited Partner verification

      1. A list of Limited Partners and

      2. proof of IDs for Individual partners refer to Section 1

      3. Corporate partners refer to Section 2

      4. If unable to provide any of the above, please provide an AML Attestation Letter/declaration issued by the General Partner or the Fund Administrator stating the reason together with any relevant supporting document(s) to confirm the identity of the Limited Partners. (Our Compliance Team will review on a case by case basis)

  6. For all ultimate beneficial owner (natural person) verification

    1. refer to Section 1.

Section 5: Foundations/Incorporated Non Profit Organisation/ Incorporated DAOs

  1. Entity Formation Document(if applicable)

    1. Certificate of Registration

  2. Organization constitutional/governance documents

    1. Showing information including but not limited to the Founder, the Council, advisory board and appointment of beneficiaries. For example,

      1. Foundation Charter/ Article of Association

      2. Annual General Meeting Minutes

  3. Beneficiaries Verification

    1. A Register of Beneficiaries

    2. Verification documents for beneficial owner(s) who hold 25% or more interest)

      1. Individual beneficiaries refer to Section 1

      2. Corporate beneficiaries refer to Section 2

      3. Trust beneficiaries refer to Section 3

      4. Partnership beneficiaries refer to Section 4

    3. Councillors(or equivalent) Verification

    4. A Register of Beneficiaries

    5. Verification documents for Councillors

      1. Individual Councillors refer to Section 1.

      2. Corporate Councillors refer to Section 2.

      3. Trust Councillors refer to Section 3

      4. Partnership Councillors refer to Section 4

Hong Kong Registered Non-Profit Organisation
under IRD - CHARITABLE INSTITUTIONS AND TRUSTS OF A PUBLIC CHARACTER
For organisation already established

  • a copy of the relevant certificate of registration;

  • a certified true copy of the instrument and rules governing its activities, i.e. the Articles of Association in the case of a limited company, the ordinance where the body has been established by statute, the trust deed in the case of a trust, or the constitution in the case of a society;

  • a list of any activities which have been carried out in the past 12 months (or less, if appropriate), and a list of activities planned for the next 12 months;

  • a list of members of governing body (e.g. directors, trustees, etc.);

  • a copy of its accounts for the last financial year (if the organisation has been established for 18 months or more).

Hong Kong Schools

  1. Certificate of Registration School obtainable at Education Bureau

  2. Registration as a School/School Manager obtainable at Education Bureau

  3. Certificate of Incorporation(CI) and subsequent Certificate of change of name, if applicable

  4. Valid Business Registration Certificate

Significant Controller:

  1. School Supervisor

Documents in foreign language
All documents in foreign language should

  • provide us an official English version; OR

  • translate by a certified translator

Section 6 Person purports to act on behalf of the customer(PPTA) (Business Representative)

Require:

  1. Proof of ID - Valid passport /IDs

    1. HK permanent Resident - HK Permanent ID

    2. Others - Passport

  2. Verify the authority

    1. Relationship proof

      1. Name card with a title

      2. Declaration/ Authorisation letter issued by the board of director

Appendix: Location based documentation requirements tips:

Offshore Jurisdictions such as the Cayman Islands, BVI, and Bahamas

  1. Certificate of incorporation

  2. Certificate of incumbency issued by Government or Professional 3rd parties(Registered Agents), including but not limited to the following:

    1. status of company(good standing)

    2. list of directors

    3. list of shareholders

  3. Articles of Association/ MEMORANDUM OF ASSOCIATION

USA, Delaware

  1. Certificate of incorporation

  2. Certificate of good standing

  3. Corporate ownership structure chart, preferably certified by 3rd party

  4. Articles of Association/ By Laws

Hong Kong

  • Certificate of Incorporation (CI)

  • Business Registration (BR)

  • Memorandum and Articles of Association

  • The most recent NAR1 or NNC1 for newly established companies with no NAR1 available

  • An ownership structure up to the UBO (natural person) level, dated and signed by a director

    • Declaration of if there are any bearer shares within the company structure

Singapore

  1. ACRA Biz Profile

  2. Article of association

  3. Certificate of incorporation

UAE - Dubai

UAE Certificate of Incorporation
UAE Certificate of Good Standing
Memorandum & Articles of Association

  • Incorporation Certificate

  • Memorandum & Articles of Association (MOA)

Dubai Free-Zone:

  • Incorporation Certificate

  • Memorandum & Articles of Association (MOA)

  • Trade Licence

Person:
Local ID card

Read more: Who is a beneficial owner and why do I need to provide this information?

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