Reap Card Onboarding: Document Checklist

Updated

Below is a clear breakdown of the documents you’ll need during the onboarding process. Sections 2–5 cover different legal entity types. See the Appendix for jurisdiction‑specific tips.

Section 1: Individuals & PPTA (Business Representative)

Required Documents

  • Proof of Identity — valid passport or national ID

  • If Hong Kong permanent resident — Hong Kong Permanent ID

  • For other holders — passport valid for at least 6 months

  • If acting on behalf of a customer (PPTA), also submit:
      • Proof of authority (see Section 6)

Section 2: Corporations / Companies

Formation & Governance Documents

  • Certificate of Incorporation and/or Business Registration

  • Memorandum & Articles of Association (or equivalent governing document)

  • Recent official company report or government document (within last 12 months) showing:
      • List of current directors
      • List of ultimate beneficial owners (individuals) with ownership percentages

  • For offshore entities (e.g. BVI, Cayman, Seychelles): certificate of incumbency (issued within 6 months)

  • For Hong Kong companies:
      • Most recent NAR1 (or NNC1 for newly formed entities)
      • Ownership structure up to the UBO (natural persons), dated & signed by a director
      • Declaration whether any bearer shares exist

Beneficial Owner (UBO) Requirements

  • Submit KYC documents for all natural persons identified as UBOs (see Section 1)

  • If any corporate entities serve as directors or shareholders, also provide their entity documentation (see Section 2)

Section 3: Trusts

Formation & Governing Documents

  • Certificate of Registration / Formation

  • Business Registration certificate (if applicable)

  • Fully executed Trust Deed

KYC for Related Parties

You must submit identity documents (following Sections 1–2) for:

  • Trustee(s)

  • Settlor(s)

  • Protector(s) / Enforcer(s) / Appointer(s)

  • Beneficiaries, especially those with vested interests > 25%

  • Any individual with ultimate control over the trust

Section 4: Partnerships

Core Documents

  • Certificate of Incorporation / Formation (if applicable)

  • Business Registration

  • Executed partnership deed / agreement

  • List of all partners

KYC for Partners

  • Individual partners: documents per Section 1

  • Corporate partners: documents per Section 2

  • For limited partnerships:
      • General partner — Section 2
      • Limited partners — list + identification

  • If any documents cannot be provided: submit an AML Attestation Letter or declaration from the general partner or fund administrator explaining the omission and provide supporting reasons

UBO Verification

  • For all natural person beneficial owners, follow the Section 1 requirements

Section 5: Foundations, Nonprofits, DAOs (Incorporated Entities)

Formation & Governance Papers

  • Certificate of Registration

  • Constitution / Governance documents showing: founder, council, advisory board, beneficiaries
      (e.g. Foundation Charter, Articles of Association, bylaws)

  • AGM minutes or equivalent

Beneficiaries & Governance KYC

  • Register of beneficiaries (especially those holding ≥ 25% interest)
      • For individuals: Section 1
      • For corporate or trust beneficiaries: Sections 2 / 3

  • Council / Board / Trustees / Equivalent body
      • Provide verification for these persons/entities

Special Case: Hong Kong Charitable / Nonprofit Entities

  • Certificate of registration under IRD

  • The governing instrument (e.g. Articles, trust deed, constitution)

  • List of past 12 months’ activities and planned activities

  • Governance members (e.g. board, trustees)

  • Audited / financial statements (if entity > 18 months old)

Section 6: PPTA (Business Representative / Person Acting On Behalf)

Identification

  • Proof of identity (passport, national ID, or Hong Kong permanent ID)

  • If not HK resident, passport

Proof of Authority

  • Business card or title indicating role

  • Declaration / authorization letter from board or governing authority

  • Relationship documentation supporting their authority

Appendix: Jurisdiction & Location‑Specific Tips

Offshore Jurisdictions (e.g. BVI, Cayman, Bahamas)

  • Certificate of incorporation

  • Certificate of incumbency (status, director list, shareholder list)

  • Articles of Association / Memorandum

USA (Delaware, etc.)

  • Certificate of incorporation

  • Certificate of good standing

  • Certified ownership / structure chart

  • Articles / bylaws

Hong Kong

  • Certificate of Incorporation + Business Registration

  • Memorandum & Articles

  • NAR1 or NNC1 (for newly formed)

  • Ownership structure up to UBO, duly signed

  • Declaration of bearer shares

UAE / Dubai / Free Zones

  • Certificate of Incorporation

  • Certificate of Good Standing

  • Memorandum & Articles

  • Trade licence (for Free Zone entities)

Local Individual IDs

  • When local national ID is present, submit it

Foreign Language Documents

  • Provide certified English translation or an official English version

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