This article is for admins and owners who need to reconcile Card statements or verify collateral balances.
Overview
Your Card statement shows how your collateral changed, how your outstanding balance changed, and what you spent. The three-section structure lets you trace the full audit trail from deposits to credit limit to spending.
Jump to:
- How brackets and signs work
- Verify your collateral balance (Page 1)
- Understand your outstanding balance (Page 2)
- Review transactions by cardholder (Page 3+)
- Pricing and fees (Last Page)
- Export for your accounting system
- FAQs
How brackets and signs work
Before diving into the statement, here’s how to read the numbers:
- Brackets indicate a negative number or reduction. Costs and charges appear in brackets.
- Positive numbers (no brackets) indicate credits. Refunds and deposits appear without brackets.
Example: If your outstanding balance shows ($5,000), that’s $5,000 owed. If it shows $500 (no brackets), you have a credit.
Available Credit formula:
| Available Credit = Credit Limit − Outstanding Balance |
Calculate this on a per-line basis when reviewing the Bill Breakdown.
Page 1: Collateral Overview
Use this page to: Verify your deposits and understand how your credit limit changed during the statement period.
Asset Summary
Shows each collateral type you hold (USDC, USDT, USDe) with:
- Opening amount at start of period
- Closing amount at end of period
- Net change for the month
Collateral Movement
This is your credit limit audit trail. It shows:
- Starting credit limit (from end of previous period)
- Each deposit: date, asset, amount, FX rate applied
- Each repayment via collateral: date, asset, amount, FX rate applied
- Running credit limit after each movement
- Ending credit limit
First statement? Your initial deposit appears as the first entry, with the resulting credit limit shown immediately after.
Page 2: Account Summary
Use this page to: Understand how your outstanding balance changed and verify your available credit.
Bill Summary (left side)
| Line item | What it means |
|---|---|
| Previous outstanding balance | Carried from prior statement |
| Repayment for previous month | Amount repaid to reduce balance |
| Transactions and fees | Cleared activity this period (includes FX fees, refunds, voided transactions) |
| Interest charges | Applied if prior balance remains unpaid past interest-free period |
| Late payment fee | Applied if minimum payment missed |
| New outstanding balance | What you owe at statement close |
| Minimum payment | Amount due to avoid late fees |
| Payment due date | Deadline for minimum payment |
Credit Limit & Available Credit (right side)
| Line item | What it means |
|---|---|
| Credit limit | Total spending capacity based on collateral |
| Outstanding balance | What you owe |
| Available credit | Credit limit minus outstanding balance |
Bill Breakdown
This is the key reconciliation view. It shows how you got from opening to closing:
| Row | Balance | Credit Limit | Available Credit |
|---|---|---|---|
| As of [start date] | Opening | Opening | Opening |
| Deposit | Unchanged | ↑ Increases | ↑ Increases |
| Repayment (Collateral) | ↓ Decreases | ↓ Decreases | Depends on amounts |
| Transactions | ↑ Increases | Unchanged | ↓ Decreases |
| Rebates | ↓ Decreases | Unchanged | ↑ Increases |
| As of [end date] | Closing | Closing | Closing |
Page 3+: Card-by-Card Transactions
Use this page to: Audit spend per employee and review individual transactions.
Transactions are grouped by cardholder, then by card—making employee-level audits easier.
Each transaction shows:
- Date (transaction date only—cleared date is in CSV)
- Description (merchant name)
- Category (based on merchant classification code)
- Amount (USD)
- Original currency and amount (if non-USD)
Refunds appear as positive amounts (no brackets) with “Refund” as the category.
Last Page: Pricing and Fees
This page shows the terms for your specific Card program:
- Minimum payment calculation
- Late payment fee
- Repayment fee
- Interest rates and interest-free period
Always refer to this page for the authoritative terms for your statement period.
FAQs
Why doesn’t my collateral balance match what I deposited?
Check the FX rate shown for each deposit in the Collateral Movement section. Collateral is valued at the FX rate at the time of deposit (shown as “USD 1 = X.XXXX [asset]”). Rate differences between deposit time and statement date can cause variances. The FX rate is fixed for that statement period, even if market prices change elsewhere.
Why might my minimum payment show as zero?
If you have a negative outstanding balance (a credit), the minimum payment will be zero. Typically, the minimum payment is around 1% of the outstanding balance.
Where can I see the cleared date for my transactions?
Cleared dates are available in the CSV export only. We removed them from the PDF to keep it cleaner. Use the Export button in the statement drawer to download the CSV.
Why are transactions grouped by person instead of by date?
The statement groups transactions by cardholder, then by card, to make employee-level audits easier. This helps finance teams reconcile spending per employee. If you need chronological order, export the CSV and sort by date.
A chargeback appeared on the wrong card in my statement
This is a known limitation. Chargebacks currently post to a single physical card regardless of which card initiated the transaction. This affects card-level attribution only—it does not impact your outstanding balance, repayments, fees, or interest calculations. If you need card-level attribution for accounting, export the CSV and contact Reap Support.
What do the different transaction categories mean?
Categories are assigned based on merchant classification codes. Common categories include: Travel, Transportation, Marketing, Supplier, and Others. The “Others” category is used when a more specific category isn’t available.
Something doesn’t look right?
If you see a discrepancy you can’t reconcile:
- Double-check the FX rates in Collateral Movement
- Verify you’re looking at cleared (not pending) transactions
- Export the CSV and check Reference IDs
Still stuck? Contact Reap Support (with:
- The statement period
- The BUUID
Including the BUUID helps us investigate faster.
Contact our Support Team
If you have questions or need assistance, contact our support team via the Live Chat in the Reap Dashboard (bottom right corner) or email us at hello@reap.global.